In this article, FullOffice Learning tells you what you should keep in mind and what the best printer options are for your business.
In the printing industry there are hundreds of models with different features that fit the needs of each business, which is why FullOffice Learning recommends that before buying or leasing printing equipment, you evaluate what your office's printing needs actually are.
Not all offices are the same, so in order to recommend the best printer for your office, the following needs to be taken into account.
Don't buy a home printer for the office.
For the following reasons:
- The cost per printed page is very high.
- A lot of ink is wasted cleaning the injectors.
- Cartridges need to be replaced constantly.
- The paper tray needs to be refilled continuously.
- They tend to have frequent paper jams.
- Technical support tends to be poor.
- They tend to have network connection issues.
Some factors to consider when choosing a printer:
- Scanning and copying functions.
- Color printing.
- A3 print format or larger.
- Print speed.
- WiFi or wired network connectivity.
- Double-sided (duplex) printing.
- Duplex scanner.
- Duty cycle and recommended copy volume.
- Cost per printed page.
Network or Wi-Fi
Without a doubt, another very important point to consider is the type of network connection — whether wired or WiFi is the best option. And since most offices have more than one employee, good connectivity is essential, since besides saving time, it also saves resources by allowing more than one user to use it at the same time.
Inkjet or Laser All-in-One
To decide on this feature, you need to ask yourself which option is more cost-effective for your business based on the volume of printing done each month. Inkjet printers tend to be cheaper upfront, but ink consumption makes them more expensive over time.
In the case of all-in-one (laser) printers, the upfront investment is higher; however, in the long run it's the best option since it offers a higher number of prints with fewer consumables, particularly toner, making it a more cost-effective model.
Automatic Document Feeder
Depending on your line of business, you may need to handle multi-page documents. With all-in-ones that have an automatic document feeder, you can scan, copy, and send emails or faxes of multi-page documents automatically — that is, without having to place each page one by one.
Image Resolution
A printer's resolution is measured in DPI, which indicates the number of individual dots of ink it produces per inch.
These dots are formed vertically and horizontally. That is, a printer with a resolution of 600 x 300 DPI would print 600 dots per horizontal inch and 300 dots per vertical inch.
The higher the number of dots per inch, the sharper the print will be, both for text and images.
Now that you know this information, you'll be able to make the best decision and choose the best all-in-one printer for your business.
Taking the above into account, FullOffice Learning recommends the following printers, available for you at FullOffice.com
Epson EcoTank L4260 Color Inkjet All-in-One Printer. $ 5,942.67.
- Brand: Epson
- Item: All-in-One
- Series: EcoTank
- Model: L4260
- Print technology: 4-color (CMYK) Heat-Free™ Micro Piezo inkjet
- Maximum print resolution: Up to 5,760 dpi x 1,440 dpi optimized resolution on various paper types
- Maximum print speed: Simplex: Black 33 ppm and color 15 ppm (draft, A4/letter)
- ISO print speed: Simplex: Black 10.5 ppm and color 5 ppm (simplex, A4/letter)
- ISO first page out time: 10 seconds black and white / 16 seconds color
- Print functions: Automatic double-sided printing (A4/Letter)
- ISO copy speed: Black 7.7 cpm and color 3.8 cpm (A4/letter)
- Maximum copy resolution: 300 dpi x 600 dpi
- Maximum copy size: A4/letter
- Scanner type: Flatbed with color CIS line sensor
- Optical/maximum resolution: .200 dpi x 2.400 dpi
- Standard connectivity: High-speed USB (USB 2.0 compatible), Wi-Fi 4 (IEEE 802.11 b/g/n), Wi-Fi Direct
- Operating system compatibility: Windows Vista / 7 / 8 / 8.1 / 10 or later (32-bit, 64-bit), Windows Server 2003 (SP2) or later, Mac OS X 10.7.5 or later, Mac OS 11 or later
- Loading capacity: Rear feed: up to 100 sheets (A4/LTR/Legal)
- Display: 1.44" color LCD
- Dimensions: 37.5 cm x 34.7 cm x 18.7 cm
- Weight: 5.5 kg
HP OfficeJet Pro 9020 Color All-in-One Printer. $ 5,188.28
- Brand: HP
- Item: All-in-One
- Series: OfficeJet Pro
- Model: 9020
- Type: Color
- Print technology: Thermal inkjet
- Monthly duty cycle: 30,000 pages
- Fax: Yes
- Connectivity: Ethernet and USB
- Duplex: Yes
- Print speed: 24 PPM
- Dimensions: 49.6 cm x 48.9 cm x 37.7 cm
- Weight: 15 kg
HP LaserJet Pro M479DW Color Laser All-in-One Printer. $ 13,371.66
- Brand: HP
- Item: All-in-one printer (Multifunction)
- Series: LaserJet Pro
- Model: M479DW
- Functions: Print, copy, scan, and email
- Print speed: Up to 28 ppm
- Duty cycle (monthly, letter): Up to 50,000 pages
- Recommended monthly page volume: 750 to 4,000
- Print technology: Laser
- Print quality: 600 x 600 dpi
- Display: 4.3" intuitive color touchscreen
- Paper handling input: 50-sheet multipurpose tray
- Double-sided printing: Automatic (default)
- Scanner type: Flatbed, automatic document feeder (ADF)
- Scan resolution: Up to 1200 x 1200 dpi
- Scan speed: Up to 31 ppm (black and white), up to 21 ppm (color)
- Copy speed: Up to 28 cpm
- Copy resolution: Up to 600 x 600 dpi
- Maximum copies: Up to 999 copies
- Connectivity: USB 2.0, Gigabit Ethernet 10/100/1000BASE-T; 802.3az(EEE); Wi-Fi 802.11b/g/n/2.4/5 GHz
- Dimensions: 47.2 cm x 41.6 cm x 40 cm
- Weight: 23.3 kg
Lexmark MX431adw Monochrome Laser All-in-One Printer. $ 10,379.17
- Brand: Lexmark
- Item: All-in-One
- Model: MX431adw
- Display: 2.8 inch (7.2 cm) LCD touch panel
- Print speed: 42 ppm (Letter)
- First page out time: as fast as: Black: 5.9 seconds
- Print resolution: 2400 image quality, 600 x 600 dpi
- Memory: Standard: 512 MB / Maximum: 512 MB
- Hard drive: Not available
- Recommended Monthly Page Volume: 800 - 8000 pages
- Maximum Monthly Duty Cycle: Up to: 80,000 pages per month
- Copy Speed: 42 cpm (Letter)
- First page out time: 5.9 seconds
- Scanner Type / Scanning from the Automatic Document Feeder: Flatbed scanner with ADF / DADF (single-pass duplex)
- A4 / Letter Black Scan Speed / A4 / Letter Color Scan Speed: Up to: Duplex: 92 / 96 sides per minute (scanned) / Duplex: 40 / 42 sides per minute (scanned)
- A4 / Letter Simplex Scan Speed: Up to: Black: 46 / 48 sides per minute (scanned) / Color: 20 / 21 sides per minute (scanned)
- Paper Input Capacity for Copier/Fax/Scanner: Up to: ADF: 50 sheets of 20 lb or 75 g/m2 bond paper
- Modem speed: ITU T.30, V.34 Half-Duplex, 33.6 Kbps
- Cartridge yield up to: Cartridge for 3,000 pages / up to: High-yield cartridge for 15,000 pages / up to: Extra-high-yield cartridge for 20,000 pages in black
- Supplies shipped with the unit: 3,000-page black return program starter toner cartridge
- Standard paper handling: 100-sheet multipurpose feeder, integrated duplex, 150-sheet output tray, 250-sheet input
- Optional paper handling: 550-sheet tray
- Paper Input Capacity: Up to: Standard: 350 sheets of 20 lb or 75 g/m2 bond paper / Maximum: 900 sheets of 20 lb or 75 g/m2 bond paper
- Paper Output Capacity: Up to: Standard: 150 sheets of 20 lb or 75 g/m2 bond paper / Maximum: 150 sheets of 20 lb or 75 g/m2 bond paper
- Supported Paper Types: Paper labels, Cardstock, Plain paper, Envelopes, Refer to the Paper & Specialty Media Guide
- Noise level: Operating: 53 dBA (Printing) / 59 dBA (Copying) / 58 dBA (Scanning)
- Standard Ports: USB compatible with USB 2.0 Specification (Type B), Ethernet 10/100BaseTX (RJ-45)
- Specific Operating Environment: Humidity: 8% to 80% relative humidity / Temperature: 10 to 32°C / Altitude: 0 - 2896 meters
- Dimensions: 41.1 cm x 36.6 cm 33.9 cm
- Weight: 12.8 kg
Canon Maxify GX7010 4-in-1 Color Continuous Ink All-in-One. $ 13,623.43
- Brand: Canon
- Item: All-in-One
- Series: Maxify
- Model: GX7010
- Functions: Printer, Copier, Scanner, Fax
- Print speed: Up to 45ppm B&W and 25ppm Color
- First print output time: Approx. 7s
- Print resolution: 600 x 1200 dpi
- Duplex printing: Yes
- Mobile and cloud printing: Canon PRINT Inkjet, Apple AirPrint, Mopria™ Print Servi ce, PIXMA Cloud Link
- Copier: Economy, Standard, and High quality modes
- Copy speed (ADF): 22.2 ipm
- Maximum copy size: Letter, A4
- Multi-copy: up to 99 pages.
- Scan type: Duplex ADF and Flatbed
- Scan resolution: 1200 x 1200 dpi
- Scan size: A4, Legal (ADF), Letter
- Format: JPEG, PDF, compact PDF
- Transmission speed (fax): 3 sec BK / 1 min Color
- Fax resolution: 300 x 300 dpi BK / 200 x 200 dpi Color
- Cloud fax reception: Yes
- Memory: 250 pages.
- Compatible operating systems: Windows / Mac
- Interface connection: High speed USB, WiFi, WiFi Direct, Ethernet
- Power consumption: 0.9 W
- Operating environment: Operating temperature: 5 to 35°C / Operating humidity: RH 10% to 90% (non-condensing)
- Display: 2.7" / 6.7cm LCD (Touch Screen, Color)
- Dimensions: Approx. 41 cm x 39.9 cm x 31.4 cm
- Weight: 13 kg